Privacy Policy – HR Grid Mobile App

Welcome to HR Grid – your intelligent HR companion. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use the HR Grid Mobile App. By downloading, accessing, or using our app, you agree to the practices described in this policy.

1. Information We Collect

A. Information You Provide

- Account Details: Name, email address, mobile number, employee ID, job title, department.

- Profile Info: Date of birth, gender, photo (optional), and address.

- Documents: Uploaded resumes, ID proofs, certificates (if your organization enables it).

B. Automatically Collected Information

- Device Info: IP address, device type, operating system, unique device identifiers.

- Usage Data: App interaction logs, access times, page views, and crash reports.

- Location Data: If permitted, we may collect approximate or precise location for attendance check-in/out (Geo-fencing enabled by employer).

2. How We Use Your Information

We use the collected data to:

- Provide HR services like attendance, leave management, payroll info, and performance reviews.

- Enable secure login and personalize your experience.

- Notify you of updates, payslips, reminders, and organizational announcements.

- Improve app performance, security, and support.

3. Sharing Your Information

We do not sell your data. We only share your information with:

- Your Employer: HR Grid is provided to you by your organization, which may access your information based on role/permissions.

- Service Providers: For cloud storage, analytics, or customer support (under strict confidentiality agreements).

- Legal Compliance: To comply with laws or respond to valid legal requests.

4. Data Security

We use industry-standard encryption, secure cloud environments, role-based access, and regular audits to protect your information. However, no method of transmission over the internet is 100% secure — so we urge users to keep credentials confidential.

5. Your Rights and Choices

Depending on your region and local laws (like GDPR or India’s Digital Personal Data Protection Act):

- You can access, update, or request deletion of your personal data (as permitted by your organization).

- You can disable location or app permissions via your phone settings.

- You may opt-out of non-essential notifications.

To make a data request, email us at: support@hrgrid.AI

6. Data Retention

We retain your data as long as you use the app and as required by your employer’s HR policy or applicable law. Upon account termination, your data is either deleted or anonymized, unless otherwise agreed upon with your organization.

7. Children’s Privacy

HR Grid is intended for professional users (18+). We do not knowingly collect data from individuals under 18 years of age.

8. Changes to this Policy

We may update this Privacy Policy periodically. We’ll notify users of major changes via in-app alerts or push notifications. Continued use of the app post-update means you accept the changes.

9. Contact Us

For any questions, concerns, or feedback:

📧 Email: support@hrgrid.AI

🌐 Website: www.hrgrid.AI

10. Employer Disclaimer

HR Grid acts as a data processor. Your employer is the data controller and may have additional policies. Please refer to your organization’s HR policy for any data rights and responsibilities.